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Procurement

Procurement
© Counties Furniture Group  2015
Company Reg Number 2626687
CFG ®  Counties Furniture Group ®
01743 255671
CONNECT

Procurement Statement


In the terms of the Public Contracts Regulations 2015 (and any subsequent amendments), Counties Furniture Group is considered a "Contracting Authority”.
This means it can undertake tenders through the Public Contracts Regulations and set up “Framework Agreements” on behalf of other Local Authorities and
their establishments allowing them to purchase goods which are therefore considered pre-tendered through such Frameworks.

Contracts / CFG Procurement (OJEU) Certificates


OJEU Certificate
OJEU Certificate
OJEU Certificate
OJEU Certificate
OJEU Certificate
OJEU Certificate

Procurement Statement


In the terms of the Public Contracts
Regulations 2015 (and any subsequent
amendments), Counties Furniture Group
is considered a "Contracting Authority”.
This means it can undertake tenders
through the Public Contracts Regulations
and set up “Framework Agreements” on
behalf of other Local Authorities and their
establishments allowing them to
purchase goods which are therefore
considered pre-tendered through such
Frameworks.

(OJEU) Certificates


OJEU Certificate
OJEU Certificate
OJEU Certificate
OJEU Certificate
OJEU Certificate
OJEU Certificate

Why is procurement important?


All Local Authorities are obliged by law to procure goods under Public Contracts Regulations. Failure to do so can result in significant fines and contract
challenges which occur on a regular basis.

For supplies contracts, such as furniture, the Public Contracts Regulations 2015 state that all contracts over a value of £164,176 (current threshold from
January 2016) must be tendered through the Official Journal of the European Union (OJEU) to maintain fair trade across EU States. While it may be tempting
for individual establishments within Local Authorities to ignore this process for contracts which they consider of smaller value, in fact, all items of a “similar
type” (defined within the CPV codes of the OJEU) which are purchased using Local Authority budgets i.e. public monies, are bound by the regulations.
Contract values are also calculated across the number of years of the contract.

This is significant as all similar items purchased by an Authority over a four year period will count towards the threshold value. In the example of a low cost
chair costing say, £20, that would equal 8,625 items across the whole Local Authority school estate, possibly with as little as only 2,156 per year over a four
year contract (71 classrooms). On a similar basis Office chairs costing £100 would pass the threshold at only 432 items per year.

The problem for each Authority is in tracking the spend on similar items for individual establishments as all items will count towards the total value.
Framework Agreements help to mitigate the risks of such unknown spending.

In what ways can LA’s buy goods?


There are a number of ways Local Authorities can currently purchase goods.

Below the threshold

Each Local Authority will have their own standing orders for procurement thresholds below the Public Contracts Regulations threshold of £164,176.
Members and their schools are advised to seek guidance from their Local Authority, remembering that their own purchases add to the total sum
procured from the public purse in their own Authority.

Above the threshold (across all contracts of similar types)

Each Local Authority (all of which are a “Contracting Authority”) can undertake their own procurement via the OJEU route, publishing tenders for
European contractors and making their own local contract awards and framework agreements for local call-off.

Who can use the frameworks

Local Authorities can buy from existing framework agreements set up on their behalf by other “Contracting Authorities” for example:
Counties Furniture Group.
Office of Government Commerce.
Public Sector Supplies Organisations.

Why do we believe our process is more valuable than others?


Counties Furniture Group specialises in one type of product - school furniture. We undertake research, developing British and European Standards for
Education Furniture and design products to meet such standards at prices which are affordable by our 82 member Authorities. In addition we liaise directly
with suppliers to ensure the best value for money production and delivery processes.

We undertake our procurement with all of that intimate knowledge of standards, products, manufacturing processes and budgets factored into our tenders,
both in the specification and the evaluation.

While other organisations can and do undertake tenders through the OJEU route, few can have the same level of detail and understanding which is available
to CFG members through the Group for this type of product.

Our procurement is undertaken by the CFG Supplies Officer, Nigel Denton (Local Authority Procurement Manager for Shropshire Council) who works closely
with the CFG Design Team to ensure that tenders reflect the requirements of suppliers to meet the detailed specification established by the Group and that
tenders are undertaken under the requirements of the Public Contracts Regulations on behalf of Member Authorities. Queries with regard to Procurement
issues can be made to Nigel by emailing nigel.denton@shropshire.gov.uk quoting "CFG Procurement" in the subject line.

What CFG does


CFG sets up contracts for each of its ranges of products. This is because products of a similar type require particular manufacturing processes, for example
one manufacturer may be better at manufacturing metal tubular products than flat-panel products. So we tender similar kinds of product designs as
individual ranges.

Contracts set up as framework agreements through the OJEU procurement route are clearly marked in the CFG Catalogue with an EU flag and the word
“procured”. All such contracts also have a certificate which is available to download from the links on this page. Each Certificate has a CFG contract number
plus the relevant OJEU Contract Award Notice which can be checked by Procurement Officers within member Authorities.

As well as our OJEU tendered product ranges, CFG also provides additional items which are not identified with the EU flag and include:

Those items of low value which are set up as ancillary items.
Development contracts which are below threshold values.
Product ranges awaiting contract renewals.

If Authorities envisage purchase of such products in larger volumes (particularly above threshold sums), they are advised to check and comply with their
own local standing orders and procurement guidelines.

Definition of Terms


OJEU

Official Journal of the European Union. This is an online facility for the submission and publication of “Contracts” and “Contract Awards” under the EU
Procurement Directive 2014/24/EU.

Framework Agreement

A framework is an agreement with suppliers to establish terms governing contracts that may be awarded during the life of the agreement. Its purpose of is
to establish the terms governing contracts to be awarded during a given period, in particular with regard to price and, where appropriate, the quantity
envisaged.

Public Contracts Regulations (2015) – The UK legislation bringing into force the EU Procurement Directive 2014/24/EU.

EU Procurement Directive 2014/24/EU – The European Procurement Legislation setting the rules for the award of public contracts.

Why is procurement

important?


All Local Authorities are obliged by law to
procure goods under Public Contracts
Regulations. Failure to do so can result in
significant fines and contract challenges
which occur on a regular basis.

For supplies contracts, such as furniture,
the Public Contracts Regulations 2015
state that all contracts over a value of
£164,176 (current threshold from January
2016) must be tendered through the
Official Journal of the European Union
(OJEU) to maintain fair trade across EU
States. While it may be tempting for
individual establishments within Local
Authorities to ignore this process for
contracts which they consider of smaller
value, in fact, all items of a “similar type”
(defined within the CPV codes of the
OJEU) which are purchased using Local
Authority budgets i.e. public monies, are
bound by the regulations. Contract values
are also calculated across the number of
years of the contract.

This is significant as all similar items
purchased by an Authority over a four
year period will count towards the
threshold value. In the example of a low
cost chair costing say, £20, that would
equal 8,625 items across the whole Local
Authority school estate, possibly with as
little as only 2,156 per year over a four
year contract (71 classrooms). On a similar
basis Office chairs costing £100 would
pass the threshold at only 432 items per
year.

The problem for each Authority is in
tracking the spend on similar items for
individual establishments as all items will
count towards the total value. Framework
Agreements help to mitigate the risks of
such unknown spending.

In what ways can LA’s buy

goods?


There are a number of ways Local
Authorities can currently purchase goods.

Below the threshold

Each Local Authority will have their own
standing orders for procurement
thresholds below the Public Contracts
Regulations threshold of £164,176.
Members and their schools are advised to
seek guidance from their Local Authority,
remembering that their own purchases
add to the total sum procured from the
public purse in their own Authority.

Above the threshold (across all

contracts of similar types)

Each Local Authority (all of which are a
“Contracting Authority”) can undertake
their own procurement via the OJEU
route, publishing tenders for European
contractors and making their own local
contract awards and framework
agreements for local call-off.

Who can use the frameworks

Local Authorities can buy from existing
framework agreements set up on their
behalf by other “Contracting Authorities”
for example:
- Counties Furniture Group.
- Office of Government Commerce.
- Public Sector Supplies Organisations.

Why do we believe our

process is more valuable

than others?


Counties Furniture Group specialises in
one type of product - school furniture. We
undertake research, developing British
and European Standards for Education
Furniture and design products to meet
such standards at prices which are
affordable by our 82 member Authorities.
In addition we liaise directly with suppliers
to ensure the best value for money
production and delivery processes.

We undertake our procurement with all of
that intimate knowledge of standards,
products, manufacturing processes and
budgets factored into our tenders, both in
the specification and the evaluation.

While other organisations can and do
undertake tenders through the OJEU
route, few can have the same level of
detail and understanding which is
available to CFG members through the
Group for this type of product.

Our procurement is undertaken by the
CFG Supplies Officer, Nigel Denton (Local
Authority Procurement Manager for
Shropshire Council) who works closely
with the CFG Design Team to ensure that
tenders reflect the requirements of
suppliers to meet the detailed
specification established by the Group
and that tenders are undertaken under
the requirements of the Public Contracts
Regulations on behalf of Member
Authorities. Queries with regard to
Procurement issues can be made to Nigel
quoting "CFG Procurement" in the subject
line.

What CFG does


CFG sets up contracts for each of its
ranges of products. This is because
products of a similar type require
particular manufacturing processes, for
example one manufacturer may be better
at manufacturing metal tubular products
than flat-panel products. So we tender
similar kinds of product designs as
individual ranges.

Contracts set up as framework
agreements through the OJEU route
process are clearly marked in the CFG
Catalogue with an EU flag and the word
“procured”. All such contracts also have a
certificate which is available to download
from the links on this page. Each
Certificate has a CFG contract number
plus the relevant OJEU Contract Award
Notice which can be checked by
Procurement Officers within member
Authorities.

As well as our OJEU tendered product
ranges, CFG also provides additional items
which are not identified with the EU flag
and include:

- Those items of low value which are set
   up as ancillary items.
- Development contracts which are below
  threshold values.
- Product ranges awaiting contract
   renewals.

If Authorities envisage purchase of such
products in larger volumes (particularly
above threshold sums), they are advised
to check and comply with their own local
standing orders and procurement
guidelines.

Definition of Terms


OJEU

Official Journal of the European Union.
This is an online facility for the
submission and publication of “Contracts”
and “Contract Awards” under the EU
Procurement Directive 2014/24/EU.

Framework Agreement

A framework is an agreement with
suppliers to establish terms governing
contracts that may be awarded during the
life of the agreement. Its purpose of is to
establish the terms governing contracts to
be awarded during a given period, in
particular with regard to price and, where
appropriate, the quantity envisaged.

Public Contracts Regulations (2015) – The
UK legislation bringing into force the EU
Procurement Directive 2014/24/EU.

EU Procurement Directive 2014/24/EU –
The European Procurement Legislation
setting the rules for the award of public
contracts.
 
© Counties Furniture Group  2015  •  Company Registration Number 2626687  •   CFG ®  Counties Furniture Group ®
Counties Furniture Group
The Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND
01743 255671
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